An endless close process  

Before implementing Netgain, Jackie Albrecht, Accounting Manager at AML RightSource, found that the financial close process was:

• Entirely manual, relying on Excel schedules to track reconciliations and closing tasks

• A month-long process to complete, which left no time for strategic initiatives

• Lacking visibility, making it difficult to track close progress and ensure accuracy

• Disorganized, with multiple Excel files spread across network folders, increasing the risk of errors

• Fragmented across subsidiaries, as teams in Europe and India had inconsistent reconciliation processes

"Communication and timing were big issues,” Jackie says. “Everyone had to take turns jumping into the same file to mark their tasks as complete. It was difficult to track progress, and we had folders upon folders of Excel reconciliations, even for things that didn’t need them—just to prove we did the work."

Additionally, AML RightSource was using an outdated fixed asset management system that lacked visibility, was difficult to use, and had poor customer support. This system made it nearly impossible to accurately track and adjust depreciation schedules, further complicating financial reporting.

These challenges inspired Jackie’s team to find a new solution to improve their asset management and month-end close processes.

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A seamless platform with complete visibility

AML RightSource selected NetClose and NetAsset to streamline their financial processes. The company chose Netgain because:

• It's natively embedded in NetSuite, allowing a direct connection to the general ledger (GL) without clunky integrations.

• NetClose offers real-time data, automatically refreshing the GL when adjustments are posted. This reduces manual tracking and data entry.

• The user-friendly interface for task tracking improves organization and visibility across subsidiaries.

• The implementation process is flexible, allowing the team to retain existing reconciliations while transitioning to a more automated process.

The implementation was collaborative, with Netgain’s support team working closely with AML RightSource to tailor the solution to their needs.

"I cannot say enough about Netgain’s technical support,” Jackie says. “Whenever we had unique challenges, instead of saying, ‘That’s just how the software works,’ they actually worked with the development team to improve functionality for everyone."

Closing the books in half the time

After implementing NetClose and NetAsset, AML RightSource achieved:

✅ 50% reduction in close time

Jackie's team now completes the month-end close by mid-month, freeing up time for valuable work.

"Before, we were closing all month long. As soon as we finished one close, we’d start on the next,” Jackie says. “Now, we’re done by the 15th."

✅ More time for strategic projects

With that reclaimed time, the team can spend the second half of the month on data clean-up, improved revenue reporting, and cash flow management.

✅ Increased accuracy and oversight

The automated system tracks real-time changes and flags discrepancies, preventing reconciliation errors.

"NetClose tells us when a balance changes after we’ve already submitted a reconciliation, so we don’t miss anything," Jackie explains. “Honestly, the books have gotten better and better managed.”

✅ Better collaboration across global subsidiaries

Teams in North America, Europe, and India now follow the same close process, improving consistency and reporting.  

✅ Faster asset management and depreciation calculations

Managing 3,700+ fixed assets is now seamless, eliminating the need for manual schedules.

"With NetAsset, I can pull reports on demand instead of maintaining multiple tabs in Excel,” Jackie shares. “It’s so much more efficient."

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A more confident accounting team

Beyond the quantifiable results, Jackie’s team feels more confident in their work.  

"Netgain has helped our financial processes feel a lot more organized and complete,” Jackie says. “We no longer waste time wondering if we forgot something—it’s all in one place, accurate, and efficient."

Now that feeling of being buried in folders is replaced with the warm and fuzzy feeling that the close is done and error-free.